(UMNS) - General Conference organizers are exploring potential new dates for The United Methodist Church’s top legislative assembly after the coronavirus pandemic forced postponement.
“Details are not yet being released because the business manager is negotiating arrangements,” the Rev. Gary George, the secretary of the Commission on the General Conference, said at the conclusion of the group’s meeting.
George said the group would share more information March 23. That information will include the process for canceling travel and housing arrangements for the General Conference previously scheduled this May.
The multinational commission held an emergency meeting by teleconference March 21 after the venue that was to hold General Conference canceled events into May to reduce the spread of the coronavirus.
Most of the commission’s two-and-a-half-hour meeting took place in closed session to allow members to discuss contract negotiations. Negotiations, “when general knowledge could be harmful to the negotiation process,” are an activity listed as an exception to the denomination’s open-meetings rules.
For meeting participants, the teleconference started as early as 6:30 a.m. on the U.S. west coast and as late as 9:30 p.m. in the Philippines.
George said that the group heard recommendations from Sara Hotchkiss, the General Conference business manager, and the Rev. Gary Graves, General Conference’s top executive.
“As soon as negotiations are complete specific dates will be announced,” George said.
In opening the meeting, commission members acknowledged they were dealing with an unprecedented challenge.
“Almighty and loving God, we have made plans and they have been upended,” prayed the Rev. Beth Ann Cook, a commission member. “We are at a loss and feel disoriented, but we know that you are God.”
The spread of the deadly virus that causes COVID-19 has threatened and disrupted lives around the globe and has required people to keep their distance from public spaces.
Cook prayed for the church around the world to respond to people in crisis and especially for health care workers on the front lines of combatting the disease.
As of March 21, Johns Hopkins University — which is tracking cases — reported that the coronavirus had infected more than 286,000 people and killed more than 11,900 worldwide. In the U.S., more than 250 people have died from COVID-19.
Kim Simpson, General Conference commission chair, reminded fellow commission members that they are dealing with only one part of the public health crisis.
However, she also acknowledged that planning the 10-day international assembly comes with multiple moving parts that must align. These include securing visas, hotel space, transportation, interpreters and a large-enough venue for a gathering set to draw 862 delegates from four continents and potentially thousands of others.
General Conference typically has met every four years since 1792. But in the past three years, the volunteers who serve on the commission have needed to plan two such large gatherings, including a special General Conference in 2019.
“I do commend you as a commission,” Simpson said. “You have done more in our three years than most commissions do in eight.
Under The United Methodist Church's constitution, General Conference is to meet every four years “at such time and in such place” as determined by General Conference itself or “by its duly authorized committees.”
The gathering — the only body that officially speaks for the entire United Methodist Church — is responsible for many crucial decisions. These include electing members of the Judicial Council, the denomination’s equivalent of the Supreme Court, and voting on the four-year budget that funds denomination-wide ministries.
Bishop Thomas Bickerton, the Council of Bishops representative on the General Conference commission, said the bishops are discussing with their chancellor the ramifications of the constitution’s four-year requirement.
“We are cognizant of those issues and are exploring those at this point,” he said.
He and other bishops urged the postponement because of the coronavirus and related travel restrictions.
In this time of pandemic, it remains unclear how many other United Methodist gatherings can go on as planned.
United Methodists in the Philippines, Cote d’Ivoire and Germany already have postponed 19 annual conferences indefinitely. The Judicial Council, which like General Conference was set to meet in Minneapolis, also postponed its spring meeting because of the ongoing threat.
Whatever happens, Simpson spoke with confidence that General Conference organizers are up to the challenge.
“We are strong people, and we are fit for what comes ahead,” she said at the meeting’s end. “And I hope we’ll all come together, as we’ve done in the past, to try to find the best way to bring the vehicle for General Conference.”