Important Final Details and Guide to Annual Conference 2019

May 16, 2019

We are quickly approaching the 2019 session of the Alabama-West Florida Annual Conference. We are excited to see many of you soon. Click here to access a working agenda. Copies of the final agenda will be distributed at the doors of Wesley Hall prior to Monday's first business session. 

The reservation system will close tomorrow, May 17, 2019, at 2:00pm. After this date and time, the reservation system will be closed so that we can accurately report head counts to our host churches. Click here to make a reservation

The 2019 Guide to Annual Conference has been published. It contains the bulletins for the Opening Worship Service and Memorial Service and overviews of the morning worship services. We continue to strive to be good stewards of our resources. Therefore, printed bulletins will not be produced for these services (family attending the Memorial Service will receive keepsake copies). The 2019 Book of Reports is available online. Hard copies may be ordered through Amazon at this link

The clergy session and laity session will be held Sunday evening following opening worship (please note the start time for opening worship). Clergy will report to Wesley Hall and laity may remain in the sanctuary. Registration will close during opening worship but will briefly reopen prior to these sessions to accommodate those who are not able to register prior to opening worship. It will close promptly at 8pm Sunday evening. Clergy need to have their name badge visible to enter the executive session. 

Each morning (Monday-Wednesday) will begin with worship in Wesley Hall at 8:30am. Holy Communion will be served on Tuesday and Wednesday. Please plan to join your fellow clergy and laity for a special time of worship and reflection. This was a very meaningful part of last year's annual conference. 

We will be electing clergy and lay delegates to the 2020 General Conference. Electronic voting devices will be used only for these elections. More information on voting rights, badge colors and voting devices may be found here. If you were not able to make a pre-conference briefing, please carefully read this information. Voting devices will be obtained inside Wesley Hall and will not leave the room. Your name badge is required to receive a device. The Bishop may call for a vote at any time during a business session. Please note that Tuesday evening is a business session (this is new for 2019). 

At the beginning of the Wednesday session in Wesley Hall, we are asking all clergy to find their local church lay members and sit with them by district. There will be a screen visual (see image below) and pages to assist you in finding your district. If you are projected to receive a new appointment, please find your new church lay members. If you are retiring clergy, please sit in the district where your charge conference is held. This will be important for our Sending Forth service.

We look forward to seeing everyone June 2-5, 2019, at Frazer Memorial UMC!